Bidharvest: From the Field to the Final Statement: One Record, Every Step.

From a photo in the lane to the seller’s payout, one record, entered once.

The job doesn’t happen at a desk any more. Lots come in standing in a field, parked in the yard, or loaded on the van and the auctioneer who can capture them there and then, rather than scribbling notes to type up later, is the one who gets the sale live first.

Take the snap, raise the contract and get it signed by the vendor on the spot, then drop the lot straight into a sale, whether that’s a rolling timed auction or a full live in-event sale, all before you’ve left the yard. Every hour between a vendor saying yes and the lot appearing online is an hour a rival could win the instruction instead. That mobile-first reality is where BidHarvest® starts and it shapes everything that follows.

Capture anywhere, once

Create inventory from a mobile device wherever the kit is: photograph it, describe it and pin precise location data with what3words so every lot can be found, viewed and collected from the exact spot. Address lookup speeds vendor and buyer entry, while DVLA and HPI integrations let you pull and verify vehicle data and finance status at the point of capture; no re-entry, no surprises after the hammer falls.

One record, every discipline

That same item then flows through every stage of the sale on a single record. Contract, consignment, lotting, pre-sale notification, invoicing, collection notes, post-sale statements and seller payouts are all driven from it; the work most systems force you to stitch together by hand, held as one continuous thread. Nothing is re-entered, nothing falls between two disconnected tools and every document carries the same trusted data from the moment of capture. And if you need to re-enter unsold lots, you just modify the original record and relist, with a full auction history.

One Record, Every Step:

1.       Valuation/Contract: Agree terms with the vendor.

2.       Consign: Items booked in.

3.       Lot: Catalogued and lotted for sale using our visual lotting tools.

4.       Pre-sale notification: Vendors kept updated on progress.

5.       Invoice: Raised the moment the gavel falls or in batches.

6.       Collection note: Generated for buyer pickup — with what3words location.

7.       Post-sale statement: Issued to the seller without rekeying.

8.       Seller payout: Reconciled and settled from the same record.

Everything in My Account

Sellers and buyers each get a self-service area holding all their own documents, contracts, invoices, collection notes, statements and payouts, mirrored in the admin back office too. That means less inbound admin for your team and full transparency for your clients, with nobody chasing a paperwork copy. Because every step lives on one record, you also get genuine lifetime-value tracking on vendors and bidders, plus rich performance data across auctions, vendors and buyers.

Sell it everywhere

Run timed and live sales with integrated AV from the van, the lane or a field; wherever the sale needs to be. Secure payment gateways take deposits and settlements and reconcile them automatically. And when a sale warrants reaching beyond your own private-label audience, BidHarvest® plays nicely with platforms such as BidSpotter, putting your lots in front of a far wider pool of buyers in sync with your private label site.

See it on your own sale

The fastest way to judge the fit is to see it walked through against your own auction format. BidHarvest’s team will show you mobile capture, the full lifecycle and the integrations in action and answer the practical questions before you decide anything.

BidHarvest® delivers a unified auction platform designed to simplify operations and give auctioneers complete control from intake to invoice.

• Data migration services from legacy systems to reduce disruption.

• Full consignment toolset with digital contracts and audit-friendly workflows.

• Xero integration for smoother accounting and reconciliation.

• Optional full web front end and private-label live and timed bidding.

Book a guided demo.